Photography Contract Terms
The client (the “Client”) and Photographer (Photographer) agree that the Photographer will provide photography services as outlined below. This is a legally-binding contract.
This contract represents the entire understanding of the requirements, schedule, and payment terms for the photography services listed above.
If there are any disputes or actions resulting in legal proceedings related to this contract, such actions shall take place in and be subject to the laws of San Diego, CA.
Clients accept sole financial responsibility for any legal fees or related costs incurred by the Photographer in enforcing the terms of this photography contract. Any failure by one or both parties to uphold or enforce a provision of this contract shall not constitute a waiver of any other provision of this contract.
The Client agrees to retain the Photography for the services listed above by signing this photography contract and paying a non-refundable deposit equal to $50. Client acknowledges that no reservation can be made prior to the signature of this contract and subsequent payment of the initial service deposit.
The remaining balance for the above listed photography services shall be due in full prior to date of photoshoot. In the event that payment is not made in full by this deadline, Photographer reserves the right to terminate this contract, retain the initial deposit, and no longer be held liable for providing further services to the Client.
The Client may cancel this contract at any time up to 7 days prior to date of photoshoot. To do so, Clients must send a written cancellation notice via either email or certified mail.
The Client hereby forfeit their initial deposit in case of cancellation, and agree to pay the full amount for the services listed above should they cancel this photography contract after the date 7 days before date of photoshoot.
Client may reschedule the date of the photoshoot listed above no later than 7 days prior to date of photoshoot with the written approval of the Photographer. Should the Photographer be unable to accommodate the Client’s rescheduled date, the Client will not be held responsible for the remaining balance of this photography contract, but will forfeit their initial deposit.
If the Photographer should be unable to provide the goods and services outlined in this contract for any reason, Photographer agrees to refund any fees paid by the Client, minus applicable expenses, and shall have no further liability with regards to this contract. This limitation of liability also applies to any loss or damage to footage, photographs or other materials after the events listed in this contract. The sole remedy for any actions or claims resulting from the Photographer’s inability to deliver the goods and services listed in this contract shall be limited to a refund of monies paid by the Client to the Photographer.
Digital Media
The Clients acknowledge that the Photographer does not maintain archives of images and footage after delivering requested images and other goods to the Clients. It is the Client’s sole responsibility to request any desired prints, products, or files within 30 days of date of photoshoot.
Any additional goods or services not included in this photography contract will be sold at then-current rates. Photographer makes no pricing guarantees outside of the terms of this contract, and the Client acknowledges that prices for additional goods or services are subject to change suddenly and without notice.
Ali Hayward Photography will be the sole and exclusive photographer for the above listed photo shoot. Photographer is responsible for bringing any equipment or assistants necessary to conduct the services outlined in this contract.
Client agrees to prevent any other photographers or videographers at the shoot listed in this contract from interfering with the Photographer’s performance of their duties. This includes guests and other amateur photographers or videographers.
Photographer will not be held liable for compromised event coverage due to interference from other parties, including interfering traffic in public spaces. Likewise, Photographer is not responsible for degraded coverage due to environmental issues, such as poor event lighting, space, or backdrops.
Client agrees to confirm the event’s date, time, and location no later than 7 days prior to date of photoshoot.
Photographer will provide the goods and services listed in this photography contract, including event coverage for the listed hours at the venues listed. If additional coverage hours are requested on the day of the events, Clients agree to pay the Photographer in full for those additional hours at the hourly rate listed in this contract.
Photographer agrees to make every effort to provide satisfactory coverage, but cannot make any guarantees as to specific photos, poses, etc during the event.
Image Processing
Photographer is not responsible for the printed copies of images delivered to the Client as electronic files.
Model Release
This photography contract serves as a model release. This grants the Photographer the right to use all images and footage without restriction for advertising, portfolios, and other lawful purposes. The Client waives the right to inspect any images produces using the images or footage from the events in this contract, and the right to restrict the use of the images or footage from the listed events by the Photographer.
All photographs and footage are and shall remain the sole intellectual property of the Photographer in accordance with United States Copyright Laws. The Client hereby waives any rights to intellectual property ownership, monetization, or reproduction of the images and footage created by the Photographer, with exception of the terms of any formal written releases provided to the Client by the Photographer.
Unauthorized Reproduction
Client agrees not to reproduce or modify the images or footage provided by the Photographer without first obtaining a formal written release signed by the Photographer. Should the Photographer discover any violations to this agreement, the Client agrees to be held financially responsible at a rate of $300 per violation.
Due to the nature of the COVID-19 Virus, also known as CoV-SARS-2, I understand that my family may be placed at risk by participation in any public place or even at home. Client & photographer both agree to cancel the session if he/she feels ill or has been tested with pending results. By signing all parties acknowledge & understand carriers may be asymptotic and not exhibit illness causing spread that is unwanted. Photographer agrees to notify client within 14 days of any illness that arises resulting in testing for the virus. Likewise, the client agrees to the same. The client understand that he/she and all other members being photographed, including minor children, are participating at their own risk. Client agrees to indemnify and hold harmless the photographer and her business for any claims involving the COVID-19 illness. Clients has weighed the options and agrees to participate in the session with free will and the best intentions. Client further understands that his/her family, and the photographer, will all be required to follow CDC protocols and may be asked to wear a mask when portraits are not being taken, as well as follow any other guideline issued by the CDC, even while in his/her own home.